29 modules. One platform. One price.
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Every live job green, amber or red. Know which need attention before they become problems.
See exactly what's coming in and out for 12 weeks. Know if you can make payroll before Thursday.
Professional branded PDFs in minutes. Quote, estimate, invoice — all in one place.
Drop any supplier PDF in. AI extracts every line item. Materials tracked to the penny, no manual entry.
Total outstanding, overdue, due soon — tracked live. One-click chase, send reminder, mark paid.
£320k pipeline tracked live. Confidence scoring, win rate, convert to job in one click.
Every job showing labour vs budget, GP%. Red means over budget — see it now, not when the damage is done.
Every recurring cost tracked down to the penny. Feeds directly into your cashflow forecast.
Assign your team week by week. Publish to the staff app with SMS notifications at the click of a button.
225 hours tracked this week. Every hour allocated to a job, every cost calculated automatically.
7 active staff. Clock-in status, hours, wage rate — your whole team at a glance.
All live jobs and staff on one map in real time. Know who is on site and who is between jobs.
10 active customers tracked. Residential, commercial and trade. Full contact history, quotes and invoices per client.
Track retention holdbacks, DLP periods and release timelines. Never lose track of money owed to you.
GPS clock in/out from any phone. Staff see their schedule, select their job and log time automatically.
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Every live job colour-coded green, amber or red based on real performance data. Budget, labour, materials and progress visible at a glance. The portfolio GP bar shows blended margin across all live jobs. The predictive alert strip surfaces priorities — raise invoices, chase overdue, flag jobs going off track. Click any job to drill into the full cost breakdown.
Your live bank balance, upcoming invoices, payroll and overheads mapped week by week for 12 weeks. The orange line shows projected balance, blue dashed shows scenario comparison, red threshold is your rainy day floor. Run what-if scenarios with the Cash Flow Simulator. Know if you can make payroll on Friday before Thursday arrives.
Create professional quotes, estimates and invoices directly from Grafter Lab. Each document is branded with your company details and logo, automatically numbered and PDF-ready to send in minutes. Line items, labour, materials and VAT calculated automatically. Convert a quote to an invoice in one click. Automatic payment reminders so you never chase manually. The sample shown is an Apex Decorating Ltd quote — professional, clean, and ready to send.
Upload any supplier PDF — Screwfix, Toolstation, Brewers, Dulux, Crown, Rawlins, HSS Hire, Travis Perkins and more are already recognised. The AI extracts every line item and allocates costs to the correct job. A confidence score shows how certain the match is. Lines needing verification are flagged. No manual entry, no typos, no missed costs.
Total outstanding, overdue, due in 14 days, 30-day forecast and retention held — all at a glance. Every invoice listed with overdue badges showing exactly how many days late. One-click chase, send reminder, mark paid or add retention. The AI alert strip tells you which invoices to prioritise chasing today.
Track every quote from first contact to signed order. Total quotes, active pipeline value, won amount and win rate visible at the top — £320k total quoted, £160k active, £10k won. Each quote shows client, site, status badge and value. Convert a won quote to a live job in one click.
Every live job showing labour spent vs budgeted, materials vs budgeted, GP% and completion percentage in real time. Budget burn bars show how much of each budget is consumed. Red means over budget — and you see it now, not at the end. Expand any job for full cost breakdown, invoice status, schedule, GP drivers and people allocation.
Every recurring business cost tracked in one place — premises, vehicles, insurance, fuel, professional fees, equipment, telecoms and software. The Where the Money Goes breakdown shows each category as a percentage of total monthly overhead. Total feeds directly into your 12-week cashflow forecast alongside payroll.
Assign operatives to jobs week by week. Labour allocation percentages show per day so you know when you are over or under-resourced. Publish the schedule to the staff app with a single click — SMS notifications go to every team member automatically. Everyone knows where they are going and what they are working on before the week starts.
Daily labour logged per employee across all live jobs. 225 hours tracked this week, 5 pending approval, weekly labour cost of £2,762.50. See who has pending timesheets, who is unallocated, and exactly what each operative worked on each day. Approve timesheets and export for payroll with BrightPay CSV export.
Your full team at a glance — clock-in status, hours this week, wage rate, leave entitlement. Director, employee and subcontractor roles clearly labelled. Each card shows on-site or off-site status in real time. View any profile for full history, documents, contact details and compliance status.
All live job locations and active staff shown on a single map in real time. Job site pins show which jobs are active. GPS geofencing boundaries shown for each live site. Know who is on site, who is between jobs, and where all active work is happening — all in one view.
All your customers in one place — residential, commercial and trade clients. Contact details, job history, outstanding invoices and quote pipeline per customer. Click any customer to see everything in one place. Add notes, create a quote direct from the customer record, track payment history. Supports subcontractor CIS invoicing automatically.
Your operatives clock in and out directly from the app on their phone. GPS geofencing confirms they are on site before the clock starts. They can see their schedule, select which job they are working on, and log their time automatically. Labour costs hit the job in real time — no timesheets, no chasing, no guessing. Staff can also request leave and view their rota. Works on Android now, iOS coming soon.