Flooring Contractors

Flooring contractor software that shows you the full picture.

Live GP on every job. 12-week cashflow forecast. Supplier invoices matched automatically. Everything a flooring contractor needs to run properly.

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14-day free trial · Full access · No credit card · Cancel any time

Job Tracker

Every job showing live gross profit — not just hours.

Green if you’re on track. Amber if the margin is tightening. Red if you need to act. You see it while the job is live — not after you’ve invoiced it and the damage is done.

Job Tracker — Live GP

Riverside House — Engineered oak throughout 280sqm

43.2%On track

Station Road — Commercial LVT fit-out 640sqm

38.8%On track

The Grange — Herringbone parquet dining room

26.4%Wastage over

Northfield School — Safety vinyl corridors & classrooms

5.8%Action needed

12-Week Cashflow Forecast

Know what’s coming in and going out — 12 weeks before it happens.

Your bank balance today doesn’t tell you if you can cover wages in three weeks. Grafter Lab does. Live balance, outstanding invoices, upcoming wages and scheduled payments all in one rolling forecast.

Cashflow Control — 12-week forecast

Balance now

£17,480

12-week low

£7,620

Wages due Friday£3,200

Outstanding invoices£12,400

Overheads this month£2,200

Safe runway9 weeks

Staff App & GPS Clock In

Your team clocks in on site. Labour costs hit the job automatically.

Your team opens the Grafter Lab app, selects the job and taps clock in. GPS confirms they’re on site. Labour costs start hitting the job immediately — no timesheets, no chasing, no manual entry.

Staff — Live today

T. Harrison

On site — Riverside House

07:42 · 4h 18m

P. Rowe

On site — Station Road

08:05 · 3h 55m

L. Casey

On site — The Grange

07:55 · 4h 05m

M. Turner

Not clocked in

Due: Northfield School

Supplier Invoice AI

Supplier invoices matched to jobs automatically.

Give your suppliers your unique Grafter Lab email address once. When their invoice arrives, the AI reads every line item and matches it to the right job automatically. No manual entry. No lost invoices. No surprises at month end.

Supplier Documents — Auto-matched

Havwoods

INV-2849 · £4,840.00 · 190mm engineered oak brushed UV oiled ×280sqm

Riverside House

Karndean

INV-7721 · £2,641.20 · Korlok Reserve LVT, adhesive & threshold strips

Station Road

Bostik

INV-4821 · £641.20 · Wood flooring adhesive, MS polymer sealant & expansion foam

The Grange

Altro

INV-9241 · £1,242.40 · Altro Whiterock safety flooring, adhesive & coved skirting

Northfield School

Price Alerts

Know the moment a supplier increases their prices.

Material costs go up. Grafter Lab compares every new supplier invoice against the last one and flags any price increase automatically. You see it before it hits your margin.

Price Alerts — This month

↑

190mm Engineered Oak Brushed (sqm)

Havwoods · Last invoiced 14 Jun 2026

+6.8%

↑

Karndean Korlok Reserve LVT (sqm)

Karndean · Last invoiced 22 Jun 2026

+5.2%

↑

Bostik Wood Flooring Adhesive 15kg

Bostik · Last invoiced 1 Jul 2026

+7.9%

AI Business Assistant

Ask your business anything. Get a straight answer.

The AI knows your live jobs, cashflow, staff and overheads. Ask it whether you can take on more work, which jobs are dragging your GP down, or what your most profitable work type is — and get a real answer based on your actual numbers.

AI Assistant

You

Which type of flooring gives me the best margin?

Grafter Lab AI

LVT installation is your highest margin work at 36.2% average GP and the fastest to install per day. Engineered hardwood averages 31.8% but requires more skilled labour and longer prep. Safety vinyl is your lowest at 24.1% — worth reviewing whether it’s pulling down your average.

You

Which jobs are dragging my GP down this month?

Grafter Lab AI

Northfield School is your biggest drag at 5.8% GP against a 35% target. Safety vinyl waste was higher than quoted and there’s 12 hours of labour over on the corridor substrate prep. Every other live job is above target.

Retention Tracker

Know exactly what’s held in retention — and when you can invoice it.

On commercial contracts, retention ties up cash for months. Grafter Lab tracks every retention amount, DLP period and expected release date so it feeds into your cashflow forecast automatically.

Retention — Outstanding

Total held

£9,400

Riverside House — Oak floors

£2,800

DLP ends 14 Sep 2026

The Grange — Herringbone

£3,600

DLP ends 22 Oct 2026

Northfield School — Vinyl

£3,000

DLP ends 3 Jan 2027

The difference

What changes when you run your
flooring business properly.

No more end-of-month surprises. No more guessing on a Thursday.

Without Grafter Lab

Checking the bank balance every Thursday hoping wages are covered

Finding out a flooring job lost money when you invoice it

Manually matching flooring and adhesive supplier invoices to jobs at month end

Chasing fitters by phone to find out if they're on site

Forgetting about retention until a client mentions it six months later

Not noticing a floor board or adhesive price increase for weeks

With Grafter Lab

12-week forecast tells you exactly when money comes in and goes out

Live GP on every job — you act while you can still fix it

Flooring supplier invoices match themselves to the right job automatically

Fitters clock in on site via GPS, labour hits the job in real time

Retention tracked per contract with DLP dates and release amounts

Price alerts flag flooring material increases the moment they arrive

Pricing

One price. Your whole team.

No per-user fees. Every fitter on your team included in one flat rate.

Starter

Up to 5 users · flat rate

£39

per month

Up to 5 users included

RAG Job Tracker with live GP
Quotes, estimates & invoices
Purchase Orders
Supplier Invoice AI
Price Alerts
Xero Integration

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Frequently asked questions

Is Grafter Lab suitable for a sole trader flooring contractor?

Yes. The Starter plan at £39/month covers up to 5 users and gives you job tracking, quotes, invoices, supplier invoice AI and Xero integration. Many sole trader flooring contractors use it to get proper visibility on their job margins.

Can I track flooring materials and labour on every job in real time?

Yes. Every job shows live gross profit that updates as labour hours are logged and supplier invoices arrive. You see the margin changing while the job is live — not after you’ve invoiced and the damage is done.

Which flooring suppliers work with the supplier invoice AI?

Any supplier that sends a PDF invoice. Havwoods, Karndean, Altro, Polyflor and Bostik all work out of the box. You give them your unique Grafter Lab email address once and their invoices are read and matched automatically.

How does GPS clock in work for flooring fitters on site?

Your fitters download the Grafter Lab app on iOS or Android. When they arrive on site they open the app, select the job and tap clock in. GPS confirms they’re within the site boundary before the clock starts. Labour costs hit the job automatically.

Does it handle CIS for subcontract flooring fitters?

Yes. Grafter Lab generates CIS-compliant subcontractor invoices automatically with the correct deduction rates, VAT treatment and payment statements all handled within the platform.

Does Grafter Lab integrate with Xero?

Yes. Invoices sync to Xero automatically when raised and payments sync back when marked as paid. Your accountant sees everything without you exporting spreadsheets or copying figures manually.

How much does flooring contractor software from Grafter Lab cost?

Starter is £39/month for up to 5 users. Pro is £75/month for up to 10 users and adds the 12-week cashflow forecast and retention tracker. Scale is £149/month for unlimited users and adds the staff app, GPS clocking and AI assistant. All plans include a 14-day free trial with no credit card required.

Flooring Contractor Software

Run your flooring business with full visibility.

Start your free 14-day trial. Full access from day one. No credit card required.